Food safety and HACCP app for restaurants, cafés and pubs
Your SFBB diary on your team’s phones. Temperatures, opening and closing checks and cleaning get done on time, with a photo and the exact time. Your records are ready for the inspector in one tap.
We’re opening to UK venues in stages. Early access is free.
- SFBB and CookSafe style checklists
- Works offline
- 7 staff languages
- Food hygiene rating on your dashboard
Everything your paper diary does, without the paper
Food safety software built for small UK kitchens: the checks you already do, on the phones your team already has.
Fridge and freezer temperatures
Staff type the reading. Anything outside your limit asks what was done and alerts the manager straight away.
Opening and closing checks
Every tick gets the time and the name. Late or early shows up, nothing is hidden.
Cleaning schedule
Daily, weekly and deep cleans go to the right team, with reminders.
Goods in
Log each delivery when it arrives: supplier, temperatures, use-by dates and a photo of the delivery note.
Cooking, cooling and hot holding
Core temperatures and cooling times, with a reminder to re-check.
Daily sign-off and 4-weekly review
The manager signs off the day in one tap. The 4-weekly review is prompted, not forgotten.
Ready when the inspector walks in
Pick the dates and Staff Checklist builds one PDF: problems and what was done about them first, then every record in SFBB order. Show it on your phone or email it to your EHO.
- Problems and corrective actions on page one
- Late and edited entries marked honestly
- Download or email the PDF
Records are one part of your food hygiene rating. Staff Checklist helps you keep them complete; the rating is the inspector’s call.
Marigold Kitchen, 14 Call Lane, Leeds LS1 6DT
Prepared by Daniel Reid
Proof, not ticks
- Photos taken in the app, stamped with time, date and name
- See who did what and when
- Managers only see what needs them, and can check a sample instead of everything
Works the way your team works
- On their own phone or a shared kitchen tablet with a 4-digit PIN
- Works offline in the cellar or the walk-in
- In English, Polish, Romanian, Spanish, Portuguese, Italian and Ukrainian
today
Set up in 10 minutes
- 1 Choose your type of business and get a starter pack: opening and closing checks, temperatures, cleaning.
- 2 Invite your team by link, QR poster or WhatsApp.
- 3 Go live.
Paper diary or Staff Checklist
| What happens | Paper | Staff Checklist |
|---|---|---|
| Who did it and when | initials, written when someone remembers | name and exact time, automatically |
| A fridge reading out of range | spotted at the 4-weekly review | manager alerted in minutes |
| Photos | none | taken in the app and stamped |
| A missed check | found later | flagged at the due time |
| Inspection day | find the folder | one PDF in a tap |
| Languages | English only | 7 languages |
| Cost | diary packs and binders | free for 1 location and up to 5 staff |
Run a hotel or B&B too?
Housekeeping, room inspections and maintenance in the same app.
Start free. Pay per location when you grow.
Free
- 1 location
- Up to 5 staff
- Works offline
Pro
Best for most venues- Unlimited staff
- Inspection pack PDF for EHO visits
- Shared tablet mode with PINs
Business
- Multi-site dashboard
- AI import from paper or Excel
- Priority support
Frequently asked questions
What is an SFBB diary?
Safer Food, Better Business (SFBB) is the Food Standards Agency’s food safety pack for small caterers. Its diary is where you record opening and closing checks, problems and the 4-weekly review. In Scotland the equivalent is CookSafe. Staff Checklist keeps the same records on your team’s phones.
Can I keep food safety records digitally?
Yes. You need records that show your food safety procedures are followed; they don’t have to be on paper. Inspectors look for records that are complete, up to date and easy to show.
Do small cafés and pubs need HACCP?
Every UK food business needs food safety procedures based on HACCP principles. For most small caterers SFBB, or CookSafe in Scotland, is the simplest way to do that, and Staff Checklist comes with SFBB-style checklists ready to use.
Is Staff Checklist HACCP software?
It records the checks your HACCP-based procedures call for: temperatures, opening and closing checks, cleaning, corrective actions and reviews, ready to show an inspector. It doesn’t write your HACCP plan for you.
Is it really free?
Yes. Free covers 1 location and up to 5 staff, with no time limit. The app shows the last 30 days of records; older records are kept and come back when you upgrade. Pro adds unlimited staff, full history, reports, the inspection pack and shared tablet mode.
Do my staff need to download an app?
No app store needed. Staff open a link and add Staff Checklist to their home screen. It also runs on a shared tablet with PINs.
Does it work without Wi-Fi?
Yes. Checks are saved on the phone and sent when it’s back online, with the original time.
What happens to my records if I change plan?
Changing plan doesn’t delete your records, and you can export them at any time.
Further reading from the Food Standards Agency: Safer food, better business · Food hygiene rating scheme
Get early access
We’re opening Staff Checklist to UK restaurants, cafés, pubs and hotels in stages. Join the list and we’ll email you when your account is ready.
You’re on the list. We’ll email you when your account is ready.
You’re already on the list. We’ll be in touch soon.